ACTION MATRIX
The first cluster of Planning Agenda items all deal with evaluation and monitoring of the Program and Annual Review processes. They are grouped by categories:
General, College Mission, Process, Effectiveness in Identifying Needs, Specific Areas, and Other. The majority of the items have the same “action” and “outcome.”
GENERAL
Planning Agenda Item
Standard
Responsibility
Time
Frame
Action
Outcome
COM
ORG
SLO
DIA
EPI
The College will assess the extent to which Program
and Annual Review processes are successful in
implementing and achieving the College’s goals of
improving student learning and institutional
improvement.
The College will evaluate the effectiveness of its
Program and Annual Review processes in improving
programs and services and make changes for
improvement.
I.A.1
I.B.1
I.B.4.
I.B.6.
I.B.7.
DPPA
Annual
Director of Policy, Planning and
Assessment will create and deploy
assessment instruments for planning
processes. DPPA will analyze results and
prepare and distribute report.
Results will be reviewed with campus
leadership through discussions and changes
implemented to improve process.
This assessment will encompass the
various objectives noted in all the planning
agendas that reference the Program and
Annual Review processes contained within
the Self Study.
The above action is referenced as
“Action 1” in remainder of Action Matrix.
Report posted on
website.
Changes implemented
prior to next cycle.
SLO
COM
As part of its assessment of the Program and Annual
Review processes, the College will evaluate the
effect of its Program Review Policy on improvement
of student learning.
II.A.2.b.
Action 1
COM
EPI
The College will evaluate its Program and Annual
Review processes in determining appropriate goals
and objectives and make changes as needed.
The College will evaluate its Program and Annual
Review processes to determine their effect in
supporting the achievement of its stated goals and
make changes as needed.
I.B.2
I.B.3
DPPA
Administrators
Nov. 06
In addition to the evaluation process, Key
Performance Indicators (KPI) with clearly
defined benchmarks will be developed.
KPIs developed in consultation with
campus leadership: Leadership Retreat,
August 11 and follow-up session in
November 2006.
Performance
Dashboard
Planning Agenda Item
Standard
Responsibility
Time
Frame
Action
Outcome
MISSION
COM
DIA
The new Program Review and Annual Review
processes will be monitored to insure that the mission
is central to all decision-making. Changes needed in
these processes will ensure that activities to improve
student learning and assessment of that learning are
appropriately budgeted.
1.A.4
Action 1
PROCESS
COM
EPI
SLO
The campus’ Executive Planning Committee and the
Assessment Team will evaluate the Annual Review
process used this academic year to determine to what
extent assessment was used to make decisions. These
groups will also assess the degree to which data is
being housed in a manner that makes decision-
making transparent and will review results to insure
that quality data has emerged from assessment
processes, that changes were instituted, and that
budget items were put forwarded as a result. All
information and any modifications will be provided
to the campus in a timely manner.
II.A.1.b.
II.A.1.c
II.A.2.f
DPPA with
EPC and the
Assessment
Team
Action 1
COM
SLO
EPI
The Executive Planning Committee and the
Assessment Team will evaluate this year’s process to
assess the quality and usefulness of the process and
the data collected.
II.A.2.e
DPPA with
EPC and the
Assessment
Team
Action 1
EFFECTIVENESS IN IDENTIFYING AND MEETING VARIOUS NEEDS:
ORG
DIA
EPI
The College will assess the effectiveness of the
Program and Annual Review processes in assessing
and providing sufficient physical resources to
support student learning programs and services.
III.B.1.a
III.B.2.a.
DPPA
in consultation
with Director of
Admin Services
and Academic
Deans
Action 1
EPI
The College will evaluate the effectiveness of its
Program and Annual Review processes and the
professional development needs of faculty and staff
in improving programs and services and make
changes for improvement.
I.B.7
DPPA
in consultation
with Staff
Development
Coordinator
Action 1
EPI
ORG
The College will assess the effectiveness of the
Program and Annual Review processes in identifying
and meeting staffing needs.
III.A.2
III.A.6
DPPA
Action 1
Planning Agenda Item
Standard
Responsibility
Time
Frame
Action
Outcome
EPI
ORG
The College will evaluate the effectiveness of its
Program and Annual Review processes in developing
long-range capital plans and make changes for
improvement.
III.B.2.a
DPPA, in
consultation with
the Chancellor
Action 1
EPI
Both the Program and Annual Review processes will
be assessed in their effectiveness with technology
planning and changes for improvement made as
needed.
III.C.2.
DPPA
Action 1
ORG
The College will evaluate the effectiveness of the
Program and Annual Review processes in identifying
and responding to the campus’ information
technology needs.
III.C.1.a.
III.C.1.b.
III.C.1.c.
DPPA
in consultation
with the Dean of
Academic
Support
Action 1
SLO
The College’s Program and Annual Review
processes will be assessed for their effectiveness in
determining improvements needed in learning
support services.
II.C.2.
Action 1
BUDGET and FINANCIAL PLANNING
COM
Administrators, Division and Support Area Chairs,
and the Assessment Team will assess the Annual
Review process to insure that assessment and
evidence drive financial and institutional planning.
III.D.1.a
DPPA, with
Administrators,
Division and
Support Area
Chairs
Action 1
EPI
ORG
The College will assess the effectiveness of the
Annual Review process in integrating financial
planning with institutional planning.
III.D.1.a.
DPPA, in
consultation with
the Chancellor
Action 1
INT
The College will assess the effectiveness of the
Program and Annual Review processes in providing
sufficient financial resources to support student
learning programs and services.
III.D.2.a.
III.D.2.b.
DPPA
Action 1
INT
The College will monitor the budget allocations that
are based on assessment and Annual Review results
to determine the integrity of the process.
IV.A.1.
DPPA and EPC
Action 1
AREA SPECIFIC
ORG
Academic Support Units, as part of their Annual
Review, will continue to assess staffing needs to
support student learning.
II.C.1.c.
II.C.1.d.
Dean Academic
Support
Action 1
SLO
Upon completion of each year’s Program Review and
Annual Review processes, the College will assess the
extent to which these processes are successful in
implementing changes in Academic Support Units
to improve student learning.
II.C.1.a.
DPPA, in
consultation with
Academic
Support Unit
Heads
Action 1
Planning Agenda Item
Standard
Responsibility
Time
Frame
Action
Outcome
SLO
DIA
The College will assess its Program and Annual
Review processes to determine their effectiveness in
supporting student learning needs through Student
Services and for their effectiveness in contributing to
the achievement of student learning outcomes in
Student Services.
II.B.1.
II.B.4.
DPPA
in consultation
with Dean of
Student Services
Action 1
SLO
The College will evaluate the activities and the role
of the Innovation Center for Teaching and
Learning as part of its evaluation of its Program and
Annual Review processes and make changes as
needed.
III.A.5.a.
DPPA
in consultation
with Staff
Development
Coordinator
Action 1
OTHER
EPI
SLO
The Program and Annual Review processes will be
evaluated to determine their effectiveness in
enhancing student understanding of diversity.
The Annual Review process will be revised to
incorporate an assessment of course’s and program’s
effectiveness in enhancing student understanding of
diversity.
II.B.3.d
DPPA
Action 1
note: an assessment of course and program
effectiveness in enhancing student
understanding of diversity
Remaining Planning Agenda Items not tied directly to evaluation of Program and Annual review process.
Planning Agenda Item
Standard
Responsibility
Time
Frame
Action
Outcome
COM
The College will enforce or revise the policy of
annual advisory board meetings.
II.A.2.b.
Dean CTE
Annual
All CTE programs will be required to
include minutes from annual advisory
board meetings in annual reviews.
Dean of CTE will review policy of annual
advisory board meetings.
Minutes of annual
advisory board
meetings in annual
reviews.
COM
DIA
EPI
INT
The College will establish a regular review schedule
of the College’s mission to ensure emphasis on
achievement of student learning.
The College will establish and follow guidelines that
are based on inclusive dialogue in future revisions of
the mission.
I.A.2
I.A.3
CAO
Faculty Senate
Campus Council
by the end
of AY 07
The campus governance groups will:
1. review current Mission Statement
2. develop guidelines for future revisions
3. set regular schedule for review
Mission Statement
Guidelines for
Revisions
Schedule for review
COM
Full- and part-time faculty will be involved in the
dialogue and assessment of student learning in
courses and/or programs. Assessment of student
learning outcomes and their improvement will be the
basis of budget priorities. Budgeted items will be
assessed to reflect their effects on student
achievement.
I.B.1
Division Chairs
On-going
Develop mechanisms to increase faculty
participation in the assessment process.
10% increase in
faculty participation
in AY 07.
COM
DIA
Administrators will develop a clear policy and
timeline describing the elements, connection, and
assessment of Program Review, Annual Review, and
supplemental and biennium budget requests. A
document illustrating the history of each prioritized
item will be published and distributed prior to the
start of the academic year.
I.B.1
Administrators
Completed
College Plan, documenting prioritized
items, budget requests and supporting data,
was distributed to campus leadership on
August 11, 2006 and posted online for
entire campus community on August 14,
2006 (convocation).
Details and timeline for next cycle
distributed to campus in November 2006.
The College Plan
Timeline for next
cycle
COM
The College will develop a systematic method to
provide better data on graduates and transfer
students, in terms of employment and the college
programs into which they transfer.
II.A.1.a
Dean of Student
Services and
DPPA
Annual
Develop methodology.
Implement annually.
Data on graduates and
transfer students
report posted online
and used in Annual
Reviews and
planning.
Planning Agenda Item
Standard
Responsibility
Time
Frame
Action
Outcome
ORG
SLO
As part of the Program Review of Career and
Technical Education, the College will develop a
mechanism to track external licensure, certification,
and/or employment after graduation.
II.A.5.
Dean CTE
by end of
AY 07
Review and revise Leaver Survey.
Develop and implement strategies to
increase return rate.
10% increase in return
rate.
Results shared online
with campus
community.
COM
EPI
SLO
The College will continue to collect and analyze data
on student achievement of SLOs and make changes
as needed to insure that its delivery systems and
modes of instruction are appropriate and effective.
II.A.1.b.
DPPA,
Assessment
Team,
Program and
Discipline
Coordinators,
EMC
Coordinator
Annual
Collect and analyze student achievement
data in relationship to delivery systems and
modes of instruction.
Report posted online.
Data used in
curricular planning.
COM
SLO
The College will use the data from SLO assessment
to consider how student achievement of course SLOs
relates to the awarding of credit.
II.A.2.h.
Deans AS, CTE,
IR Office
Fall 07
Develop SLO/Credit Matrix for 5% of
courses. Analysis shared with faculty
SLO/Credit Matrix
COM
DIA
EPI
SLO
The College will develop a plan to assess the extent
to which graduates achieve program SLOs.
II.a.2.i.
Program
Coordinators and
the AA Program
SLO Committee
AY 08
Determine effective methods of evaluation
and assessment; review program SLO
assessment mechanisms and timeframe to
ensure all program SLOs are included in an
overall evaluation of the specific program.
Improved data on
SLO achievement
upon completion of
program.
COM
SLO
The responsibilities of the Assessment Team will be
permanently assigned to an administrative office in
order to ensure that policies continue to be followed.
II.A.2.b.
Chancellor
Dec 06
The Office of Policy, Planning and
Assessment will established.
The DPPA position will be described,
created and filled.
The Office of Policy,
Planning and
Assessment
established.
COM
EPI
SLO
The College will clarify the role of the Director of
Planning, Policy, and Assessment, including his role
in collecting data on course and program assessments
and improvements made, and making them available
to all faculty, staff, and administrators, with
summaries/interpretations provided. This
information will be used in subsequent Program and
Annual Reviews and revisits of the Strategic Plan.
II.A.2.f.
Chancellor
DPPA
FY 07
The DPPA position will be described,
created and filled.
The DPPA will provide annual reports
incorporating all assessment data.
DPPA position filled.
Reports posted online.
Planning Agenda Item
Standard
Responsibility
Time
Frame
Action
Outcome
COM
SLO
EPI
The College will revise the Policy on Program
Reviews to specifically require analysis of
appropriate breadth, depth, rigor, and sequencing as
part of the Program Review process.
II.A.2.c.
FS Program
Review Chair,
Program Review
and Course
Assessment
Coordinators
FY 07
Policy on Program Reviews will be
revised.
Revised Policy on
Program Review
COM
DIA
ORG
SLO
The College will make available to all students a
quick survey assessment of learning style, either as
part of new student orientation/counseling, or as a
voluntary service for students. In addition, an annual
workshop on learning styles will be offered, perhaps
as part of new faculty orientation.
II.A.2.d.
LRC Coordinator
AY 07
LRC Coordinator will develop a survey on
learning styles and work with Student
Services on incorporation into Orientation
and college website.
LRC Coordinator and KI program will
develop workshop for faculty and work
with Staff Development Coordinator on
deployment.
Survey for students
Workshop for faculty
COM
DIA
EPI
SLO
The Curriculum Grid will be extended to include all
courses that satisfy the AA General Education core.
II.A.2.i.
Assessment
Team
Working with IT,
Faculty Senate
Curriculum
Committee and
division faculty.
on-going
Complex project to be phased in.
All courses that satisfy the AA Gen Ed
core will be included in Curriculum Grid.
Completed
Curriculum Grid.
COM
ORG
SLO
The College will design a grid similar to the
Curriculum Grid for the AA competencies in each
Division, particularly those in natural sciences, arts
and humanities, and social sciences. This will
provide some evidence that the AA graduates who
have taken, for example, three social science classes,
have been taught all the social science competencies.
II.A.3.a.
Assessment
Team
Working with IT,
Faculty Senate
Curriculum
Committee and
division faculty.
on-going
Complex project to be phased in.
All courses that satisfy the AA Gen Ed
core will be included in Curriculum Grid.
Completed
Curriculum Grid.
COM
DIA
EPI
SLO
Continued dialogue on campus will take place to
develop a common understanding of the definition,
development, and assessment of student learning
outcomes and their place in faculty evaluation.
III.A.1.c.
CAO,
Faculty Senate
and UHCC
System HRO
AY 07
CAO and Faculty Senate, in consultation
with the UH System, will continue the
dialogue and come to an agreement of the
role of SLO assessment in faculty
evaluation
Revised contract
renewal and
tenure/promotion
procedures
COM
DIA
SLO
EPI
The College will work with the system-wide Human
Resources Office to recommend revision of the
guidelines for contract renewal and tenure and
promotion to reflect an emphasis on producing
student learning outcomes.
III.A.1.c.
CAO,
Faculty Senate
and UHCC
System HRO
AY 07
Revise contract renewal and
tenure/promotion procedures to address
student learning outcomes
Revised contract
renewal and
tenure/promotion
procedures
Planning Agenda Item
Standard
Responsibility
Time
Frame
Action
Outcome
COM
DIA
EPI
SLO
The College will revise and standardize lecturer
evaluation guidelines and include references to
effectiveness in producing student learning outcomes.
III.A.1.c.
Division Chairs
AY 07
Division Chairs will develop a standard
lecturer evaluation.
Standard lecturer
evaluation
COM
The Innovation Center for Teaching and Learning
will offer professional development activities focused
on assessment of student learning outcomes and the
resulting design of prioritized lists based on these
assessments.
III.A.5.a.
Staff
Development
Coordinator,
Assessment
Team
AY 07
Workshops and other professional
development activities will be offered to
assist in the assessment of SLOs.
10% increase in SLO
assessment on
campus.
COM
EPI
ORG
The Innovation Center for Teaching and Learning
will develop indicators of success for professional
development activities relating to achievement of
student learning outcomes.
III.A.5.b.
DPPA, Staff
Development
Coordinator,
Deans, AS, CTE
Annual
Working with the Office of Policy,
Planning and Assessment, assessment tools
will be developed, deployed and analyzed.
Academic deans will periodically evaluate
quality of SLOs.
Professional
Development
Assessment report
posted online.
Benchmarks will be
set.
DIA
SLO
The Head Librarian will develop an institutional
information literacy vision statement in collaboration
with the administration.
II.C.1.b.
Head Librarian
April 07
Head Librarian will develop an
institutional information literacy vision
statement.
Vision Statement for
Information Literacy
DIA
The College will ensure that materials related to
important topics such as (workshops and programs to
support its diverse personnel) are posted on the
College website so that they are accessible to those
who are unable to attend.
III.A.4.a.
Office of CAO
ongoing
Office of CAO, working with Staff
Development Coordinator and HR Officer,
will develop list of materials to be shared
with campus community.
Pertinent materials
posted on the
College’s website.
DIA4
The Administrative Team will document and share
information so that campus members can see the
effect of planning and policy-making.
IV.A.1.
Chancellor
ongoing
The office of the Chancellor, working with
DPPA, will increase communication with
campus community regarding planning and
policy-making.
Pertinent data and
materials posted on
the College’s
Planning website.
EPI
SLO
Academic Divisions and Student Service Division
will collaborate to address concerns raised in the
Annual Review process regarding counseling and
advising.
II.B.3.c.
Dean of Student
Services and
CAO
Sept 06
Dean of Student Services will attend
academic Division Chair meetings on an
on-going basis to facilitate better
communication between the two areas.
Improved
communication and
mutual understanding.
Planning Agenda Item
Standard
Responsibility
Time
Frame
Action
Outcome
EPI
SLO
The College will continue to work with its sister
campuses in evaluating COMPASS and make
changes for improvement.
II.B.3.e.
UHCC
COMPASS
Committee
Oct 06
Results of recent study and analysis of
COMPASS scores, placements and
prerequisites will be shared with faculty.
Based on this report, the UHCC System
will develop a system wide policy.
System wide policy
EPI
ORG
In addition to assessing its Annual Review process’
effectiveness in integrating financial planning with
institutional planning, the College must continue
working with the Community College and UH
Systems so that campus needs are met. Collaboration
with our sister campuses is essential to make a
significant impact on decision-making at the
University level.
III.D.1.b.
Chancellor
on-going
The Chancellor will continue to work
effectively with the Vice President of
Community Colleges and the Council of
Chancellors.
EPI
ORG
The College will formalize evaluative processes for
the Faculty Senate and the Campus Council. The
College will also develop a process that informs the
campus of improvements made by these governance
bodies and by administrators in response to
assessments of their performance. This process shall
be incorporated within the Annual Review process
that is designed to allow all members of the campus
to assess what they do and to provid